¶ Configurable price matrix for Counterparties in Office Trips
The Price Matrix functionality allows you to pre-define ride fares based on several available parameters: car make/model, trip duration, or specific areas for each Counterparty. These rates are automatically applied when creating Office Trips order, helping vehicle fleets standardize pricing and speed up order processing.
¶ Feature's access path
You must be at company level in your MyTaxiCRM user account (e.i. All fleets) → Directory (left pane) → Counterparty → pick desired Counterparty → price matrix (Package fares & Areas fares tabs).
¶ Types overview
The Price Matrix is part of each Counterparty’s profile and provides two separate pricing setup options:
- Package fares – fixed rates for time-based services (i.e. «1h Rent», «4h Rent», «Daily Rent»).
- Areas fares – route-based pricing between two locations (i.e. «Airport → Mall»).
Both types simplify fare calculation and ensure that drivers, dispatchers, and accountants use the same pricing rules.
⚠️ We'll explain using the example of the Tamani Hotel and GMS Yukon & BYD Han vehicles.
¶ No.1 – Package fares
Purpose: to define hourly or day-based tariffs tied to car make/model(s).
How to create:
- Open the Package fares tab in a Counterparty entity;
- Click the green ⊕ New package fare button in the upper right corner;
- Enter desired Package name (e.g. «4h Rent», «Daily Rent»);
- Specify fare amount for each vehicle's make/model combination in fleet's company currency;
- Click Save to add the package.
Once saved, all fares for that Counterparty appear in the list with columns:
- Package name;
- Car make & model;
- Fare amount;
- Creation date;
- Created by.
Editing and/or deleting:
- Click on
⮂icon to open the action window for particular package – choose Edit package fare or Delete package fare.
¶ No.2 – Areas fares
Purpose: to set up pricing between defined pick-up and destination zones (points).
How to create:
- Go to the Areas fares tab in a Counterparty entity;
- Click the green ⊕ New price list button in the upper right corner;
- Fill in the required fields:
- Price list name (e.g. «Mall List #2»);
- Pick a Fleet;
- Specify From area – starting location;
- Specify To area – destination point;
- Amounts for each car combination of car make/model by clicking on the blue setting icon button to the right of Car models fares.
- Click Create to save the new Areas fare.
⚠️ You can add multiple destination areas under the same price list to manage grouped routes.
Editing and/or deleting:
- Select a desired list and choose Edit price list or Delete price list action.
¶ How to use price matrix?
When creating a new Office Trips order, select Counterparty – the system will automatically apply the rates set in its account.
Select Fare type:
- Manually → amount expected to be entered manually.
- Areas fare → the system fills the price from a saved «From → To» route list.
- Package fare → price is auto-filled from a time-based package assigned to that car make/model variety.
¶ No.2 – Areas fare
To use an Areas Fare, also ensure that the selected car make/model has a valid price matrix for this counterparty.
- Select the required vehicle in the order form.
- Choose Fare type → Areas fares.
- Select From area and To area from the dropdown lists.
- The system will automatically fill the Amount field with the price defined in the matrix for the selected car and route.
¶ No.1 – Package fare
To use a Package Fare, make sure the selected car make/model has an active price matrix for this counterparty.
- Select the required vehicle in the order form.
- Choose Fare type → Package fare.
- From the Package fare dropdown menu, pick one of the available packages (for example «1h Rent», «4h Rent» or «Daily Rent»).
- The Amount field will be filled automatically according to the selected package and car brand/model variety.
¶ Use case example
A fleet collaborates with Tamani Hotel and provides both hourly rental and fixed airport transfers:
- Hourly rides (Package fare):
- «1h Rent» – 45.00 AED (
GMC Yukon); - «4h Rent» – 200.00 AED (
BYD Han).
- «1h Rent» – 45.00 AED (
- Route-based (Areas fare):
- «Airport → «Dubai Mall» – 400.00 AED;
- «Airport → «Silicon Area (DSO)» – 350.00 AED.
When a dispatcher creates a trip for this counterparty, the Amount field automatically fills according to the selected fare and car type (make/model).
¶ How the created price matrix is applied?
⚠️ The established price matrix is automatically applied to Office Trips orders where the counterparty receives commission, including in previously scheduled orders. The tariff rules that apply are those created for a specific Counterparty.